Fax Everywhere Reference Guide

for Version 1.00

User Setup Tab: Archive

The Archive column appears on the Users table on the Tables Setup | User Setup tab in the Fax Everywhere Control Panel.

If you check the Archive check box, Fax Everywhere will keep a copy of the fax(es) you receive in the ARCHIVE subdirectory. Fax Everywhere keeps the same base name of the file it originally e-mailed to you. For example, if you receive a fax with this base file name: FAX-2001-1029-1540, the base file name in the archive directory is: FAX-2001-1029-1540. The files in the ARCHIVE directory have a .FAX extension. You need iFaxViewer to view the .FAX files in the ARCHIVE directory. In addition, you can view the faxes you archive in the Fax Archive window in the Fax Everywhere Web Interface or on the Fax History tab in the Fax Everywhere Control Panel.

Note: the Archive check box on the User Setup tab does not affect the faxes you send via the Send Fax window in the Fax Everywhere Web Interface or the Fax Everywhere Fax Client program. The Archive check box on the User Setup tab only affects the faxes you receive. For information on archiving the faxes you send, see: the Archive check box on the Send Fax window in the Fax Everywhere Web Interface.

By default, Fax Everywhere purges the files in the ARCHIVE directory after three months. If you would like to change the number of months Fax Everywhere waits to purge files, you can change the value in the Archive Faxes spin control on the Server Setup | Server Settings tab.

If you do not want Fax Everywhere to purge faxes from the ARCHIVE directory, you can check the Keep check box on the Fax Archive window on the Fax Everywhere Web Interface.

If you are concerned about the security of your faxes, you may want to uncheck the Archive check box. If you uncheck the Archive check box, Fax Everywhere will not store the faxes you receive in the following:

• the ARCHIVE directory in the Fax Everywhere executable directory.
  
  
• the Fax History tab in the Fax Everywhere Control Panel.
  
  
• the Fax Archive window in the Fax Everywhere Web Interface.

If you uncheck the Archive check box, The only copy of the fax is in your e-mail program. In addition, you may want to enter a PDF Password to protect the PDF files Fax Everywhere may e-mail to you.

Note: If you uncheck the Archive check box, you can only select PDF + Page 1 GIF in the Message Format column.

Checking the Archive check box on this window is equivalent to checking the Archive Faxes check box on the User Setup window in the Fax Everywhere Web Interface.

You can click the column heading to toggle the sort order between ascending or descending.

Last modification date: Friday, January 17, 2003 00:58:09