PC Access Flyer Reference Guide

for PC Access Flyer 2.00.025

Address Book Window: Send Flyers by Recipient

The Send Flyers by Recipient window is one of five similar windows that can appear as your last step in e-mailing one or more flyers.

·  You began e-mailing one or more flyers by clicking the E-mail the Flyer Shown button or the E-mail All Flyers button on the Flyer Wizard | Step 4 window or the History List | Step 2 window.

You can use the Send Flyers by Recipient window to personalize the e-mail message you will send with your flyer or flyers, by typing whatever text you like into the Message Body field.

The Send Flyers by Recipient window lets you type a message into the Message Body field for each recipient you specified on the Address Book window. If you are sending more than one listing, the same message will accompany all the listings you send to a given recipient. After you type a message for the first recipient, click the Next button to advance to the next recipient. When you reach the last recipient, the Next button caption changes to: Finish. When you click the Finish button, PC Access Flyer sends your flyers.

Here are the ways you can make this window appear:

· You are e-mailing more than one flyer, or to more than one recipient, and on the Send Flyers Options window you checked only the Customize the message for each recipient check box in the Customize Messages group.

The following items appear on the Send Flyers by Recipient window:

· Recipient: the Recipient label shows the current recipient. This is the recipient to whom you are typing a message in the Message Body field. If you selected more than one recipient on the Address Book window, clicking the Next button updates the Recipient label to the next recipient. The Recipient label shows where you are in the sequence of recipients, for example: Recipient 1 of 2.

¨ The name in the Recipient label does not appear in your e-mail message.

· Message Body: use this field to type a message to the current recipient. When you finish, click the Next button to proceed to the next recipient. When you finish typing a message to the last recipient, click the Finish button to send your flyer(s). Once you click the Next button, there is no way to recall the message you typed, so check your typing before you proceed to the next recipient.

¨ Any line breaks or spacing you type in the Message Body field will go directly into your e-mail message(s).

¨ PC Access Flyer will insert the greeting from the Greeting column on the Available Names pane in the Address Book window into the Message Body field.

¨ The Send Flyers by Recipient window provides no direct way to save the Message Body text. However, the Message Body field works like a Windows editor: you can right-click in the Message Body field to display a popup menu with the usual editing commands (Undo, Cut, Copy, Paste, Delete, and Select All). If you need to save something you typed in the Message Body field, you can select it and copy it to the clipboard with this popup menu.

· CC this message to me: check this box if you would like PC Access Flyer to e-mail a copy of your flyer to you. PC Access Flyer will e-mail a copy of your flyer to the e-mail address you entered in the My E-mail Address field on the E-mail Setup window.

Checking the CC this message to me check box, overrides the affects of a check mark in the Use sender's address in To: field when blind copying (BCC) flyers field in the BCC Flyers group on the E-mail Setup window.

¨ The CC this message to me check box setting is persistent. That is, PC Access Flyer will retain your setting for this check box the next time this window opens, until you change it.

· Delete Message Body: when you type text into the Message Body field, PC Access Flyer will carry over the text from message to message. If you want to type a different message body for a successive message, you may find it easier to click the Delete Message Body button and start over.

· Listings: the Listings pane contains two columns. The Send this Listing column and the Address column.

¨ Send this Listing: each check box in this column tells PC Access Flyer whether to send a listing to the current recipient. By default, PC Access Flyer will automatically check all the boxes in this column. If you do not want to send a particular listing to the current recipient, uncheck the box next to the listing's address. The boxes you check for the current recipient do not affect any other recipients.

¨ Address: the Address column contains the addresses of each listing you created a flyer for in this Flyer Wizard session or History List session. The address in the Address column appears in the subject line of the e-mail message containing the corresponding flyer.

Last modification date: Friday, January 17, 2003 00:58:22