PC Access Flyer Reference Guide

for PC Access Flyer 2.00.025

Printing Tab: Don't Show Fields When The Only Data Is

The Don't show fields when the only data is field appears in the Printing Options group on the Setup | Printing tab.

The text in this field acts as a filter and works together with the Show only when data is available check box on the following windows:

· Properties of Rich Text

· Properties of Text

· Properties of Rich Text List

· Properties of Text List

Some of the fields in the listings you downloaded from your MLS may not apply to a particular listing. For example, your MLS may have a field called Basement and the listing you are creating a flyer for may not have a basement.

If the listing you are creating a flyer for does not have a basement, the person who entered the listing into your MLS system may have entered N/A next to the Basement field.

If the flyer template you selected contains the Basement field, your flyer could contain this line:

Basement: N/A

If you want to prevent PC Access Flyer from displaying fields that do not contain relevant listing information, for example: Basement: N/A, you can use the Don't show fields when the only data is field and the Show only when data is available check box. Here is how they work:

· If the text you enter in the Don't show fields when the only data is field:

¨ matches the text in a field in the listing you selected (in this example the field is Basement); and

¨ the template you selected contains the Basement field; and

¨ you have a check mark next to the Show only when data is available check box, PC Access Flyer will not display the field and the text in the flyers you print or e-mail. In this example, if N/A appears in the Don't show fields when the only data is field and you checked Show only when data is available check box, PC Access Flyer will not display:

Basement: N/A

in your flyer in the Flyer Preview pane in the Flyer Wizard | Step 4 window.

· PC Access Flyer does give you the opportunity to change any text that appears next to a field that contains the same text in the Don't show fields when the only data is field. Here is how it works:

¨ The Listing Info tab on the Flyer Wizard | Step 3 window displays the fields that appear in your flyer template. Keeping with our Basement field example, the Field Name column on the Listing Info tab will display:

Basement

and the Field Value column on the Listing Info tab will display:

N/A

If you change the text in the Field Value from N/A to None, PC Access Flyer will display the Basement field in the Flyer Preview pane in the Flyer Wizard | Step 4 window and this line will appear in the flyers you print or e-mail:

Basement: None

Setup item classification:

· Parent window: Setup | Printing tab

· Who specifies: You

· Importance: Optional

Last modification date: Friday, January 17, 2003 00:58:23